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Privacy Policy – Fox & Co Photography

Last updated: 08/09/2025

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Fox & Co Photography (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains what information we collect, how we use it, and your rights under UK data protection law, including the UK GDPR.

1. Who We Are

We are Fox & Co Photography, based in Devon & Cornwall, UK, providing wedding photography and content creation services. We are the “data controller” for the personal information we collect.

Our contact details:
📧 info@foxandcophotography.co.uk
🌐 www.foxandcophotography.co.uk

We are registered with the UK Information Commissioner’s Office (ICO) as required by law.

2. What Data We Collect

We may collect and store the following personal information:

  • Names, email addresses, phone numbers, and postal addresses.

  • Wedding details (venues, timings, guest lists, suppliers).

  • Images and video of you, your partner, and guests.

  • Payment details (processed securely via third parties; we do not store card information).

  • Enquiry information submitted via our website, email, or social media.

3. How We Use Your Data

We process your data for the following purposes:

  • To respond to enquiries and provide quotes.

  • To prepare and fulfil contracts with you.

  • To capture, edit, deliver, and store your wedding images and films.

  • To share galleries, albums, and printed products.

  • To maintain our business accounts and records.

  • With your consent, to share images on our website, blog, and social media for promotional purposes.

4. Lawful Basis for Processing

We rely on the following lawful bases under the UK GDPR:

  • Contract – where processing is necessary to perform our services.

  • Legal obligation – for record-keeping and accounting.

  • Consent – for marketing communications and the use of images online.

  • Legitimate interests – for securely storing images, protecting our copyright, and maintaining an archive of our work.

5. Sharing Your Data

We only share personal data where necessary, including with:

  • Online gallery providers (Pixieset).

  • Our client management software (Studio Ninja).

  • Print and album suppliers.

  • Cloud storage and backup providers.

All third parties we use are GDPR-compliant. We do not sell your data to any third party.

6. How Long We Keep Data

  • Enquiries (not booked): Deleted after 24 months.

  • Client contracts & invoices: Kept for 6 years (legal requirement).

  • RAW image files: Retained for up to 18 months after delivery.

  • Final edited images: Retained for a minimum of 5 years; we may keep these indefinitely as part of our professional archive.

7. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you.

  • Request correction of inaccurate data.

  • Request erasure of data (subject to copyright and legal obligations).

  • Restrict or object to certain processing.

  • Request transfer of your data to another provider.

  • Withdraw consent at any time (e.g., for marketing or image use).

To exercise your rights, email us at info@foxandcophotography.co.uk.

8. Data Security

We take appropriate measures to protect your personal data, including:

  • Password-protected systems and two-factor authentication.

  • Secure external hard drives for image storage.

  • Trusted cloud storage providers with encryption.

  • Limited access to data (only Jake & Sophie handle your files).

9. Cookies

Our website may use cookies to improve user experience and analyse traffic. You can disable cookies through your browser settings.

10. Complaints

If you are unhappy with how we handle your data, please contact us first. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk.

11. Updates to This Policy

We may update this Privacy Policy from time to time. The most recent version will always be available on our website.

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